Sharing a file with volunteers

You can upload a document (like a pdf) or an image to INVOLVE and share a link to this with your volunteers. Sharing a link to the one file ensures everyone is accessing the most up-to-date file as you can replace the file with a new version if need be.

First, upload the file

1. Navigate to My organisation (Or a program) and select the Files tab
2. Select the upload button, then select the upload file link from the menu
3. Select your file and select Upload.

Second, turn on public sharing

1. Select the document, and when the off-canvas slide-out appears, select the edit icon
2. Below the description box, under Access, turn on the Shared with anyone with the link (public) switch (so it turns green)
3. Select the Save button at the bottom of the slide-out
4. Select the link icon (next to the edit icon) to copy the public URL

Finally, send it to your volunteers

1. Navigate to My Volunteers (or the Volunteers tab in your program)
2. Select volunteer(s) from the volunteer list
3. Select the Send a message button
4. When the New message modal appears, add a subject and paste the link to the file in your message
5. Select the Send button at the bottom of the modal to send the link out