How to import timesheets

To import a CSV of timesheet data:

  1. Navigate to the program the timesheets belong to

  2. Select the Timesheet tab

  3. Select the Import button to launch the import timesheets modal

  4. Choose the .csv file

  5. Select the Upload button to finalise the import

After the import has finished, INVOLVE will alert you if any issues were found (for example the email address didn't match) and allow you to download the ones not added. You can then adjust this file and import it.

Note: If there are more than 100 timesheets to import, INVOLVE will process these while you move on and send a notification once they're in.

What does the timesheet CSV file need to have?

To import timesheets to a program you will need a CSV of the timesheets that include the following as a minimum:

  • A way to identify the volunteer (reference ID or email)

  • Start date and time (in 24hr time)

  • End date and time (in 24hr time)

⭐ TIP: download an example csv to help. See the attachment to this article. This sample csv is also available to download when importing timesheets into a program

Can I import timesheets for a single volunteer?

Yes, a timesheet can be imported from a volunteer's record, here's how:

  1. Navigate to My Volunteers

  2. Find and select the volunteer

  3. Select their Timesheets Tab

  4. Select the Import button to launch the import timesheets modal

  5. Choose the .csv file

  6. Select the Upload button to finalise the import

How else can a timesheet be created?

INVOLVE lets you log timesheets in four other ways:

  1. Manually via the 'create timesheet' button

  2. Volunteer submitted via the Time Recorder tool

  3. Via the Clock-on tool*

  4. Automatically from shifts on a program's schedule

* Clock-on tool is available on Essential or Premium tiers

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